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Customizing Content Types

(Website Administrator only)

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CMS has five default content types: Web Page, File, Image, XML Document, and Comment. All of these items can be customized to suit your site's special needs except the Comment type.

Note: For more information on Comments, see Working with User-Contributed Comments.

There are several reasons to customize a content type:

  • To collect additional information in the Authoring Wizard (for instance, when the type of content has a consistent, specific set of attributes distinct to itself)
  • To standardize the display of information for all items of this type
  • To create "filtered" lists of items

Note: If you have one or very few items of a type, such as a Website Home page, it is inefficient to configure a new content type.

Customizing a content type involves three core tasks:

You may then work with the content type as necessary:

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To customize a content type

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  1. Click Content Types > All Content Types.
  2. Above the list, click New Type. The Create Content Type page displays.
  3. Complete the fields:
    • Enter a label for the new content type - Assign a descriptive name to the content type such as "Press Release" or "Job Posting".
    • Choose a body format of the content type - Select the default content type - Web page, Image, File, or XML document.
    • Enter a description of the content type - - The description only displays to site administrators.
    • Choose the publication process to start when authors submit content items of this type - Select the default publication and approval workflow. See Using the Standard Publication Process and Custom Workflows for details.
    • Configure the Authoring Wizard for this type - Define which steps to include in the Authoring Wizard for this content type. The steps you select display to authors as optional tasks when they create or edit an item of this type. For example, you may choose not to include steps like Preview and Schedule.



      Enter Item Properties (Required)

      This is always first step of the Authoring Wizard is where authors enter the properties of a content item. Because this step is required, you cannot deselect it.

      Enter Body Content using HTML Editor

      (Available if Web Page is the default type.) This option adds a separate Body Content step with an HTML Editor in the Authoring Wizard.

      If you do not select this option, you can add an HTML Editor with minimal features in the Properties step instead. See Configuring Insertion of Body Content in a Web Page for details.

      Upload File

      (Available if Image or File is the default type.) This step enables authors to upload images or files.

      Note: It's not recommended that you select this option for Image and File types because they already contain one by default. If you still decide to enable this step, you can remove the File form element when you configure the content type Properties step.

      See also Inserting Form Elements in a Content Type Properties Step: Configuring File Upload Properties.

      Preview Published Item

      This step enables authors to preview an item as it will appear when published to the live Web site. Recommended for Web Page and Image types, but not for File types.

      Schedule Publication and Expiration

      This step enables authors to schedule a publication and expiration date for an item, which go into effect once the item is approved for publication.

      Note: Do not include this step if you want items of this type to be published as soon as they are approved.

      Submit for Review and Publication (Required)

      Because this is a required last step, you can not deselect this option. See Using the Standard Publication Process and Custom Workflows for details.

    • Choose a default folder for this type - Select the default folder for submitted items. This type is then included in the folder's specified Content Types and, therefore, in its New Item menu. This enables authors to create items of this type directly within Website Explorer. See Defining Content Types for a Folder's New Item Menu for details.
    • Click Create. The administration page for the new content type displays.

Configure the content type Properties step. See Configuring a Content Type Properties Step for details.

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