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Metrics Glossary for Volunteer Management

The following table lists the columns that can be included in the various Volunteer Management reports.

In addition to the name of each Column, the table contains the name of the Column Header where each column is located on the Select Columns page in the Report Writer, as well as a Description of the column content.

Column	Column Header	Description
Accepted Waiver	Volunteer Profile	Indicates whether or not the volunteer has accepted the required waiver.
Active Volunteer	Volunteer Profile	Indicates whether or not the volunteer is currently active.
Approval Status	Volunteer Registration	Indicates whether or not the volunteer has been approved by an administrator (useful when approval is required) Values include Approved or Pending.
Attended Training	Volunteer Profile	Indicates whether or not the volunteer has attended training
Background Check	Volunteer Profile	Indicates whether or not the volunteer has passed a required background check
Board of Directors	Volunteer Profile	Indicates whether or not the volunteer is a member of the organization's Board of Directors
Committee Memberships	Volunteer Profile	Lists the names of any committees on which the volunteer serves, and indicates by (chair) any committee chairmanships
Constituent ID	Volunteer Registration	The unique numerical ID of the volunteer in the Convio system (the Constituent360 ID)
Coordinator Email	Volunteer Shift	Email address of the coordinator for the listed shift
Coordinator First Name	Volunteer Shift	First name of the coordinator for the listed shift
Coordinator ID	Volunteer Shift	The constituent ID of the shift coordinator
Coordinator Last Name	Volunteer Shift	Last name of the shift coordinator
Coordinator Phone	Volunteer Shift	Phone number for the shift coordinator
Court Ordered	Volunteer Profile	Indicates whether or not the volunteer's participation is court-ordered
Day Availability	Volunteer Profile	Lists of days on which the volunteer is available, may include: all, sunday, monday, tuesday, wednesday, thursday, friday, saturday
Emergency Contact Name	Volunteer Registration	First and last name of the emergency contact for the listed volunteer
Emergency Contact Phone	Volunteer Registration	Phone number for the emergency contact for the listed volunteer
Emergency Contact Relationship	Volunteer Registration	Relationship between the volunteer and the emergency contact they have listed
Event Name	Volunteer Event	Name of the event for which jobs, shifts, or volunteers are listed
Events Preferences	Volunteer Profile	Lists the names of any events for which the volunteer has indicated a preference
Group Creation Date	Volunteer Group	Date on which the Volunteer Group was created
Group Membership Creation Date	Volunteer Group	Date on which the volunteer was added to the group
Group Membership Modification Date	Volunteer Group	Date on which the volunteer's group membership was last modified
Group Modification Date	Volunteer Group	Date on which the group name or password was last modified
Group Name	Volunteer Group	The name of the Volunteer Group
Include City	Volunteer Job	Indicates whether the volunteer’s City is *requested, required, or hidden* on the registration form
Include Country	Volunteer Job	Indicates whether the volunteer’s Country is *requested, required, or hidden* on the registration form
Include Email	Volunteer Job	Indicates whether the volunteer’s Email address is *requested, required, or hidden* on the registration form
Include Emergency Contact Name	Volunteer Job	Indicates whether the volunteer needs to provide an Emergency Contact Name on the registration form; values include *requested, required, or hidden*
Include Emergency Contact Relationship	Volunteer Job	Indicates whether the volunteer needs to indicate the relationship between themselves and their Emergency Contact on the registration form; values include *requested, required, or hidden*
Include Emergency Contact Phone	Volunteer Job	Indicates whether the volunteer needs to provide an Emergency Contact Phone number on the registration form; values include *requested, required, or hidden*
Include First Name	Volunteer Job	Indicates whether the volunteer’s First Name is *requested, required, or hidden* on the registration form
Include Last Name	Volunteer Job	Indicates whether the volunteer’s Last Name is *requested, required, or hidden* on the registration form
Include Phone	Volunteer Job	Indicates whether the volunteer’s Phone number is *requested, required, or hidden* on the registration form
Include State	Volunteer Job	Indicates whether the volunteer’s State is *requested, required, or hidden* on the registration form
Include Street1	Volunteer Job	Indicates whether the volunteer’s Street1 is *requested, required, or hidden* on the registration form
Include Street2	Volunteer Job	Indicates whether the volunteer’s Street2 is *requested, required, or hidden* on the registration form
Include Title	Volunteer Job	Indicates whether the volunteer’s Title is *requested, required, or hidden* on the registration form
Include Zip	Volunteer Job	Indicates whether the volunteer’s Zip Code is *requested, required, or hidden* on the registration form
Is Group Leader	Volunteer Group	Indicates whether or not the volunteer is the group leader
Job Location Country	Volunteer Job	Provides the Country where the Job is located
Job Location City	Volunteer Job	Provides the City where the Job is located
Job Location Name	Volunteer Job	Provides the location where volunteers should report for example, a Park, a business name, or a booth number
Job Location State/Prov	Volunteer Job	Provides the State or Province where the Job is located
Job Location Street1	Volunteer Job	Provides the Street address where the Job is located
Job Location Street2	Volunteer Job	Provides additional Street address information for the Job
Job Location Zip	Volunteer Job	Provides the Zip Code where the Job is located Important: the Zip Code is essential to allow constituents to search for events
Job Name	Volunteer Job	Provides the name of the job as an identifier
Job Preferences	Volunteer Profile	Lists the names of any jobs for which the volunteer has indicated a preference
Notes	Volunteer Profile	Notes added to the volunteer profile by an administrator
Number of Jobs	Volunteer Event Summary	Provides the total number of Jobs associated with a Volunteer Event
Number of Shifts	Volunteer Event Summary	Provides the total number of Shifts associated with a Volunteer Event
Number of Slots	Volunteer Shift	Indicates the total number of volunteers that are needed for a shift
Percent Full	Volunteer Event Summary/Volunteer Job Summary/Volunteer Shift Summary	Indicates the percentage of volunteer slots that have been filled for an event, a job, or a shift
Qualifications Accepted	Volunteer Registration	Indicates whether the volunteer meets the qualifications for a job Values include True or False Note: Volunteers *must* verify that they meet the job qualifications when they register; however, administrators can register volunteers without indicating that they meet the qualifications
Recurrence Availability	Volunteer Profile	Indicates how often the volunteer is available: daily, monthly, weekly
Registration ID	Volunteer Registration	Provides a unique ID that is associated with a volunteer’s registration (this is NOT the constituent ID)
Registration Shift ID	Volunteer Registration	Provides the unique numerical ID that identifies each shift; note that the administrator interface also identifies each shift by ID and not by name
Requires Approval	Volunteer Job	Indicates whether a Job requires that an Administrator approve each volunteer or whether volunteers can assign themselves to shifts
Security Category Name	Volunteer Event	Indicates the Security Category in which each Event is placed this Security Category controls who can see and volunteer for the event and which Administrators can edit and manage the event
Shift Date	Volunteer Shift	Indicates the calendar date on which the Shift will occur
Shift End Time	Volunteer Shift	Indicates when the shift will end
Shift ID	Volunteer Shift	The unique numerical ID that identifies each shift on the Administrator interface
Shift Start Time	Volunteer Shift	Indicates when a shift will begin (that is, when volunteers should report for the shift)
Skills & Certifications	Volunteer Profile	Lists the skills and certifications claimed by the volunteer
Time Availability	Volunteer Profile	Lists the times of day at which the volunteer is available: afternoon, evening, morning
Total Number of Registrations	Volunteer Event Summary/Volunteer Job Summary/Volunteer Shift Summary	Indicates the total number of registrations for the Event, the Job, or the Shift
Total Number of Slots	Volunteer Event Summary/Volunteer Job Summary	Indicates the total number of volunteers that are needed for an event or a job
Volunteer Sign Up Date	Volunteer Registration	Indicates the date when the volunteer signed up for the shift
Volunteer Start Date	Volunteer Profile	The date on which the volunteer first registered for a shift
Waiver Accepted	Volunteer Registration	Indicates whether or not the volunteer has accepted your waiver Values include True or False
Waiver Required	Volunteer Job	Indicates whether a volunteer job requires a waiver Values include True or False