Online Help

Using your Email Center

You can use your Email Center to send invitations to attend your event. (If your event is public, attendees can also sign up through our Web site.) You can also send additional messages to your attendees -- perhaps extra information such as a map or a schedule of activities. You should also send thank you messages after your event is complete.  The following sections cover:

Sending an Email Invitation

We provide a template for your invitations so that we can help you monitor the responses. The template includes a link to your event page so that those you invite can sign up (or decline).

To send an Email Invitation:

Step 1: Access your Email Center.

Open your Email Center as follows:

a         Log in and access your Host Center.

b         Click the Email Center tab.

Step 2: (optional) Add or import contacts into your Address Book.

Placing your potential attendees in your Address Book is not essential but will make it easier to address your email messages. See the Help link in the Address Book section of the page if you need help with this process.

Step 3: Open the Invitation template.

In the Template section of the page, click the Invitation link to open the Invitation template.

Important: The invitations that you send with the Invitation template are the only email responses that are tracked in the Guest List section of your Host Center page.

Step 4: Provide the following message information:

a         Your email address.

b         The email addresses of those you would like to invite -- type the addresses into the appropriate box or add them from your Address Book.

c         The Subject of your email -- you can modify the default text if you wish.

d         The Body of the email -- modify the default text if you wish to make it more personal; remember that the email will automatically include a link to your event page, so that recipients can sign up for your event.

Step 4: Preview the Invitation.

a         Click Preview to see what your message will look like.

b         Close the Preview window when finished.

Step 5: Send the Message.

Click the Send Message button. You will be able to monitor the replies to your invitations from the main page of your Host Center.

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Sending Additional Messages

If you need to provide additional information to those who are planning to attend your event, you can use the template called "Other." (You might, for example, need to inquire about food preferences if you are providing refreshments.)

To send Additional Messages:

Step 1: Access your Email Center.

Open the Email Center as follows:

a         Log in and access your Host Center.

b         Click the Email Center tab.

Step 2: Open the "Other" template.

In the Template section of the page, click the Other link to open the template for all messages other than an invitation or a thank you message.

Step 3: Provide the following message information:

a         Your email address.

b         The email addresses of your guests -- See the Guest Detail link on the Host Center page to verify your attendance list.

c         The Subject of your email -- modify the default text if you wish

d         The Body of the email -- provide the body of your message; again, the email will automatically include a link to your event page

Step 4: Preview the Message.

a         Click Preview to see what your message will look like.

b         Close the Preview window when finished.

Step 5: Send the Message.

Click the Send Message button. Recipients will be able to respond directly to you if you have requested information from them.

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Thanking your Attendees

Once your event is complete, your Host Center will remain open for a few days so that you can thank your attendees for their participation. We provide a template for this message, but you can modify the content of the message if you like.

To send a Thank you Message:

Step 1: Access your Email Center.

Open the Email Center as follows:

a         Log in and access your Host Center.

b         Click the Email Center tab.

Step 2: Open the Thank You template.

In the Template section of the page, click the ThankYou link to open the template for sending a thank you message.

Step 3: Provide the following message information:

a         Your email address.

b         The email addresses of those who attended your event -- See the Guest Detail link on the Host Center page to verify your attendance list.

c         The Subject of your email -- modify the default text if you wish

d         The Body of the email -- modify the default content if you wish; again, the email will automatically include a link to your event page so you could put follow-up information and a group photo on the event page if you wish

Step 4: Preview the Message.

a         Click Preview to see what your message will look like.

b         Close the Preview window when finished.

Step 5: Send the Message.

Click the Send Message button.

 

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